OeAI internal Information

The internal area of the OeAI website provides access to important information on organisational processes (including forms and templates), OeAI services, etc.

Access to the oeai.web is possible for OeAI employees if they are in the OeAW network or are connected to the OeAW network via the Cisco AnyConnect client.

You can access it at www.oeaw.ac.at/oeai via the button in the footer or directly via the link https://www.oeaw.ac.at/oeai/intern .

OeAW internal Information

The internal area of the OeAW website www.oeaw.ac.at/intern (OeAWeb) provides access to important areas such as the time recording system, the Academy IT center, the accounting department, the grant service, the legal department, the works council and much more.

Access to the OeAWeb is possible for OeAI employees if they are in the OeAW network or are connected to the OeAW network via the Cisco AnyConnect client.

Access is via your personal OeAW password, which will be sent to you by the Academy IT Centre (ARZ) at the beginning of your employment. You will regularly receive a request to change your password. Further information can be found on the OeAWeb under ARZ. The best way to change your password is to use the following link: 

https://weblogin.oeaw.ac.at/adspw/index

Geodata

The OeAI Webmap offers all OeAI employees the opportunity to access central geodata from the Ephesus excavation via the OeAW intranet using a web browser. For unrestricted use, you must register with ArcGIS Online.

OeAI-WebGIS

If you have any questions, please contact the Technical Unit: oeai-technik(at)oeaw.ac.at

Storage of personal and project-related data

OeAW employees have access to centralised storage space in the form of network drives, which allow access to the same data from different stations. The shares are of course backed up automatically.

1. Personal Share (H:)

• A personal drive is only set up for employees of the OeAW.
• It is intended for personal matters of the employee and is limited to a size of 5GB.
•  Only the owner has access to the personal drive.
•     If the employee leaves the company, the drive will be deleted by the ARZ no later than one month after leaving

2. Project Share (all further network drives)

• Project drives are set up by the ARZ at the request of the institute.
• For each project drive, it is possible to specify which persons are to receive read/write authorisation.
• The project management as well as the department and institute management determine who has access to the project data.
• If project staff leave the institute, the project directories remain the responsibility of the institute management.
• Projects with larger storage requirements (500GB or more) must be notified to the ARZ as early as possible.

3. Completed Projects

For the (long-term) archiving of research data from completed projects, please contact the Unit Digital Archaeology & Classics (DAC) at oeai-dac(at)oeaw.ac.at .

Sharing Data

All employees of the OeAW have access to 10 GB of storage space in the oeawCloud, which can be increased to 20 GB upon request. The oeawCloud is used to store data in a central location that can be accessed via different computers and architectures. The oeawCloud should primarily be used for data that you are currently using or that you would like to share with someone else.

Access is possible with your personal OeAW username and password.

You can either access your oeawCloud via the Internet at 

oeawcloud.oeaw.ac.at 

or use a local Nextcloud client installation. The installation instructions and a manual for using the oeawCloud can be found on the OeAWeb under ARZ/Services/oeawCloud.

Sending Data

https://filesender.aco.net

The Austrian Academy of Sciences is a participant in the Austrian Academic Computer Network (ACOnet). Therefore, the ACOnet Acceptable Use Policy is also mandatory for employees of the Austrian Academy of Sciences.

The ACOnet File Sender is a web-based tool for making (large) amounts of data directly accessible to other people. Data traffic with other ACOnet participants and with scientific networks as well as any uploads are free of charge. Currently, the maximum total size of a file transfer is 250 GB.

With regard to data protection, data security and confidentiality, it is strongly recommended that the ACOnet File Sender is used in preference to commercial file sharing providers.

Scheduling

https://www.termino.gv.at/meet/

TERMINO is a GDPR-compliant alternative to Doodle and helps to coordinate an appointment proposal with several people.