Editorial policy and ethics guidelines

Being committed to maintaining the highest level of integrity, the Vienna Yearbook of Population Research (VYPR) adheres to the principles of the Committee on Publication Ethics (COPE) Conduct and Best Practice Guidelines for Journals.

 

Allegations of misconduct

Any forms of misconduct, including copyright infringement, plagiarism, duplicate submission, redundant publication and recycling, citation manipulation, data fabrication, peer review manipulation, translations of articles without prior notification of the editors, undisclosed competing interests and other breaches of good scientific practice, are taken seriously and the VYPR will take necessary actions in accordance with the COPE guidelines in dealing with the allegations.

In suspected cases of misconduct, we will initially alert all those affected and ask for their response. If the response is not deemed satisfactory, we reserve the right of sanctions commensurate with the circumstances and the gravity of the alleged offence. The sanction may range from suspension of the review process; publishing an expression of concern or retraction of published papers, to involving relevant employers, institutions and funders, or reporting to an appropriate regulatory body to investigate more serious cases.

 

Authorship and contributorship

Following the recommendation on transparency in author’s contributions and responsibilities to promote integrity in scientific publication*, VYPR presumes that each author listed on the manuscript is expected

to have made substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data; or the creation of new software used in the work; or have drafted the work or substantively revised it;

AND

to have approved the submitted version and any revision of the manuscript;

AND

to have agreed both to be personally accountable for the author’s own contribution and ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

The ordering is at the authors’ discretion, and all co-authors are assumed to have agreed on the ordering of authors prior to the submission of manuscript. The authors must also agree on one corresponding author. The corresponding author acts on behalf of all co-authors in any communication about the article through submission, peer review, production, including copyright agreement, and after publication. Corresponding author’s contact details are published in the article in addition to the affiliation.

Authors are supposed to list all relevant affiliations, particularly, the institution where the majority of their work was done. If an author has subsequently moved, the current institution may additionally be stated.

Changes in authorship including the sequence of authors are generally not allowed after the manuscript has been accepted. Adding and/or deleting authors at revision stage are only permitted in exceptional cases and must be agreed upon by all authors, including those being added or removed. The authors need to provide evidence on the agreement to the editorial office with a full explanation about why the change was necessary. The VYPR reserves the right to retract the manuscript in case of disagreement among the authors.

Any individuals who have contributed to the article (i.e., technical assistance, scholarly discussions, etc.), but who do not meet the criteria for authorship should be listed by name in an Acknowledgments section printed at the end of the article. It is the responsibility of the authors to notify and obtain permission from those they wish to identify in this section.

 

*Marcia K. McNutt, Monica Bradford, Jeffrey M. Drazen, Brooks Hanson, Bob Howard, Kathleen Hall Jamieson, Véronique Kiermer, Emilie Marcus, Barbara Kline Pope, Randy Schekman, Sowmya Swaminathan, Peter J. Stang, Inder M. Verma. (2018). Transparency in authors’ contributions and responsibilities to promote integrity in scientific publication. Proceedings of the National Academy of Sciences 115 (11): 2557-2560; doi.org/10.1073/pnas.1715374115

 

Complaints and appeals

Any complaints or appeals against an editorial decision must be made written and directed to the Editor, editors.vypr(at)oeaw.ac.at. The rebuttal letter should include as much detail as possible. The case will be reviewed by the Editor-in-Chief, who may consult expert advice on the topic.

Note that we do not consider letters that are abusive or threatening; we reserve the right to initiate a procedure if misconduct in such cases.

 

Conflicts of interest / Competing interests

Authors must declare any potential competing interest or conflict of interest when submitting their manuscript. A competing interest or conflict of interest can occur when the authors (or their employers) have a financial, commercial, legal, or professional relationship with other organizations that could influence their work submitted for publication. The disclosure statement should be included in the cover page accompanying the submission of the manuscript. In addition, sources of funding must be declared in the final accepted paper in the Acknowledgement section.

 

Facilitating unbiased review process

In order to ensure that all submissions receive an objective and unbiased evaluation we adopted policies that exclude editors and editorial team members from reviewing and publication decisions when they are authors or have contributed to a manuscript. In particular, the journal editors will adhere to the following policies:

  • The VYPR editors invite only appropriate reviewers who are suitably qualified to gauge the merits of the manuscript under review and who are free from disqualifying competing interests.
  • For any submission co-authored by an editor, the handling of the reviewing process is assigned to an editor from a different institution or a member of the editorial board from a different institution. Details of the reviewing process are not disclosed to the editor co-authoring the manuscript and he/she must not be involved in the editorial decision on the manuscript.
  • Editors are not permitted to be in charge of the reviewing process on submissions by current or recent (during the last three years) collaborators or authors affiliated at the editor’s home institution. In addition, the editors are not involved in the editorial decision on the respective submission.

 

Data and reproducibility

The VYPR supports reproducible research. We thus encourage authors to submit data, code, etc. as supplementary materials along with their manuscript.

 

Ethical oversight

The VYPR expects authors to follow ethical standards of scientific conduct, in particular with regard to publication on vulnerable populations, informed consent to publication, handling confidential data and other relevant ethical and data protection issues. Authors should include a statement of compliance with ethical standards in the submission cover letter and should provide information on approval by appropriate bodies, such as research ethics committees or institutional review boards, if applicable.

For the sake of transparency, any source of funding or other support should be clearly identified in the Acknowledgements of the final manuscript.

 

Intellectual property and copyright

The VYPR is an open access journal without any fees: Article submission, processing and publication, including colour figures and illustrations, are free of charge. Since May 2020, articles are published under the terms of a Creative Commons Attribution 4.0 (CC BY 4.0) licence. For the Licencing and Copyright Terms prior to May 2020, see here.

Submitted paper and all supplementary materials are expected to constitute an original work that has been written by the stated authors and has not been published before. Preprints posted on public preprint servers, institutional working papers, conference proceedings and papers on conference websites do not count as prior publication and therefore do not infringe the latter requirement. Authors should disclose details on preprint or working paper posting, and in event that the submitted article is accepted for publication in the VYPR, authors are responsible that the preprint or working paper record is updated with a reference and link to the published article.

Duplicate, multiple or redundant publication (“self-plagiarism”) are not accepted by the VYPR and will be considered as academic misconduct. Expansion of previously published work must provide sufficiently novel results and must be properly cross-referenced.

The submission must not include copyrighted materials, in full or in part, unless an explicit permission from the copyright holder that it can be reproduced under the terms of of a Creative Commons Attribution 4.0 (CC BY 4.0) licence  is provided along the submission.

 

Journal management

The Vienna Yearbook of Population Research is published by the Vienna Institute of Demography of the Austrian Academy of Sciences with Austrian Academy Press as publishing house. The submission and reviewing process are managed using OJS software, hosted at the Center für Digitale Systeme (CeDiS) der Freien Universität Berlin. Online access to all articles is for free. Printed copies of the annual issues can be ordered from Austrian Academy Press.

 

 

Post-publication discussions and corrections

The VYPR strongly encourages scientific debate. Thus, we also welcome commentaries that challenge previous work published in the VYPR. Authors of the discussed articles are invited to respond. Both commentaries and responses by the authors are published online upon approval by the editors. Letters and materials using insulting, hostile, or defamatory language will be disregarded.

Errata and corrections are amended to published papers on the journal’s website.


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