Events

Instructions for attendance at the conference

To participate in all parts of the conference, please make sure to run a current version of zoom.

The latest Zoom Client for Meetings is Version 5.8.4.

Please note that zoom neither warns you about new client versions nor does it update by itself. Thus, if zoom is already installed on your computer it will very likely be a much older version. If you are in any doubt about the version, please first uninstall zoom, download the newest version – from:

and run the installation process.

You will not be able to participate in breakout sessions which are used for the poster sessions without having a later  zoom version than 5.4.2  installed on your computer.

 

Participation:

Registered participants are receiving a link and passcode a few days before the conference.
The link is valid for the whole conference.

 

CONFERENCE BADGE:
Please set/change your name shown in Zoom (zoom display name) as follows:

Name FAMILYNAME (Affiliation, Country)

If you do not succeed in changing it before starting the session, please change your name immediately after joining the meeting by selecting yourself in the participants list (you are always in the first line), clicking on “more” or some dots next to your name, choose “rename” and then enter your name/affiliation as indicated above.

 

SESSIONS:

The different conference sessions (keynotes, oral presentations and posters) will flow one after another, separated by breaks of about 15-30 minutes. Please find the conference agenda here.

There will be no parallel sessions.

Microphones must be muted during the presentations. Please make sure to keep your microphone muted as long as you are not consciously using it for giving a presentation or taking part in a discussion.

To ask questions, please use the function “Raise Hand” that is visible as a detail after clicking the button "reactions" at the bottom of the zoom window.
As soon as you raise the hand you will be moved up in the participant list of all other users and queued after others that have raised the hand before you did. However, you will always see yourself in the first place.

 

BREAKOUT ROOMS:

During the conference you have the possibility to access “breakout rooms”. Breakout rooms are sessions that are split off from the main Zoom meeting. They allow the participants to meet in smaller groups, and are completely isolated in terms of audio and video from the main session.

Breakout rooms will be used:

  • If you are a presenter, to test your presentation some minutes before your session starts (SERVICE ROOM A or B)
  • In the break between sessions, to meet your colleagues or to carry on the discussion of some papers (INFORMAL DISCUSSION ROOM I-III)
  • During the poster sessions (see below)
  • Please note that you can enter the breakout rooms and return to the main meeting independently. For returning from a breakout room, please press the button "leave" and then chose "return to main meeting".

Please see the zoom.us website for detailed information on the usage of breakout rooms:
https://support.zoom.us/hc/en-us/articles/115005769646-Participating-in-breakout-rooms

 

POSTER SESSIONS:

At the beginning of the poster session you will be able to meet the posters’ authors by joining them in their own breakout room (named after the presenter and the title of the poster). Please check in advance the posters on our conference website.